Master Data Management Frameworks - Explained in Detail!

Do I Need a PIM?

insight
Blog
By: Sagar Sharma

Master Data Management Frameworks - Explained in Detail!

For almost all modern businesses, improving and maintaining their data quality through data management solutions has become the topmost priority. The imperative for master data solutions continues to grow as it maintains consistency in delivering quality data reporting, meeting the demands of regulatory compliance, and so by offering robust master data management frameworks.

To leverage more from your master data solution, you need to ensure your master data management frameworks, Master Data Management strategy, and business objectives are synced perfectly.

This article briefs the master data management frameworks along with the benefits your business can get through it.

What is Master Data Management (MDM)?

Before getting into the core, let’s brush up with some basics on master data management.

Master Data Management (MDM) is a set of pre-defined processes specially designed to manage, organize and share business data from a centralized location.

The ultimate goal of the Master Data Management solution is to optimize the stored data according to the evolving market condition and to achieve better operational efficiency.

If you are excited to explore more about the master data management technology platform, don’t miss visiting What is Master Data Management (MDM)? to understand the different aspects related to master data management. Also, read Master Data Management – An Ultimate Guide that helps organizations to understand how master data management contributes to business success.

Master Data Management – How Does It Work?

Master data solutions could have numerous functionalities that depend upon the needs and requirements of the businesses. However, the root management system revolves around 5 functions which are listed below, take a look.

Content Access

Accessing the content is the uttermost priority when it comes to data management. The MDM system connects everything that may have a potential data source in a system.

Relationship Hierarchy

It is another vital functionality that every Master Data Management should have. MDM systems should have some relationship hierarchy among the existing systems of an organization on accessing data.

Accessing rights

It clarifies what kind of data types are needed and the details of who can access them. MDM solutions must come with an option of setting rules and accessing rights for the users to safeguard the content quality.

Change management

This enables the system to keep ready the essential or needed data readily. So that if any changes are introduced in the regulations they can be managed efficiently and quickly.

Data Processing

This empowers businesses to access the data or inject the data smoothly during the data processing time. By doing so, businesses can easily measure the quality of data and take essential measures to maintain consistent data quality.

To know more features of a master data management platform that helps businesses streamline and automate varied data-driven processes, visit Essential Features of a Robust Master Data Management (MDM) Solution.

Master Data Management Frameworks

Master data management follows 3 frameworks, which are listed below. Take a look.

Registry Architecture

It is a kind of framework that allows users to have read-only permission. This prevents unwanted users from modifying and affects the data quality.

Hybrid Architecture

This framework permits making a change to the stored data.

Repository Architecture

This framework stores all the enterprise-level data in a centralized location and allows all applications to make use of it.

After having an overview of master data management frameworks, if you are eager to get detailed exposure to the Master Data Management architecture, check out A Brief on Master Data Management Architecture.

Benefits of Considering Master Data Management Frameworks

Master data management framework designed to handle a large volume of data. More importantly, the role played by Master Data Management in bridging the gap between customers and companies through high-quality accurate data is crucial for the success of the business.

Apart from that, here are the lists of some key advantages offered by Master Data Management to run a smooth and successful business.

1. Master Data Management Frameworks Benefits for Enterprises

  • When it comes to managing a big company, it is essential to have complete control over the internal processes and system. By doing so, they can able to drive better performance and more consistency. Having a good master data management will ease the process of controlling internal processes and systems by delivering quality accurate data which tells a single variant of truth everywhere across the company.
  • A Master Data Management system helps business authorities to handle all kinds of risk effectively and make sure the company processes are improved notably. Moreover, the functionality of Master Data Management makes sure all the company’s products are up-to-date and manages data privacy effectively. Also, it reduces labor costs by helping business stakeholders with process optimization, complying with regulatory rules, and executing a better customer care program.
  • A Master Data Management system helps organizations to push their internal system boundaries to achieve better operational efficiency and paves the path toward attaining more profits. In addition, the functionality of a good Master Data Management optimizes the product data/information according to the regulations and in such a way that decreases its time to the market dramatically. This ensures all departments work as a collaborative workforce to drive better efficiency.

2. Master Data Management Frameworks Benefits for Customers

  • To run a successful business, satisfying clients through selling quality products or by delivering top-notch services. Is essential to keep this as the ultimate goal of your business strategy, having a good Master Data Management solution delivers exactly the same. Master Data Management solution helps businesses to deliver up-to-date, accurate data that can give a complete view of your products to clients. This ensures clients/customers get a universal view of the data despite their location.
  • Having a good Master Data Management solution will significantly improve the communication between your business and client. Details like customer purchases, product exchanges, and product return details due to bad data are perfectly handled by the Master Data Management system. Moreover, it automates the processes which are done manually by the business and improves efficiency.
  • Despite filing the communication between the brand and customers, an effective Master Data Management system carries integrated outside sources of data which are essential for business partners. Having a customer-centric Master Data Management program for your business will decrease the marketing expenses significantly along with improving the company-client relationship.

3. Master Data Management Frameworks Benefits for Suppliers

  • By having a good master data management system, suppliers can gain a competitive edge over their competitors by streamlining their functions and by optimizing the supply chain process. Apart from that, a good Master Data Management system removes all the hurdles involved in mapping the internal products with the external ones. It is easily done by the Master Data Management system by providing a mixed perspective of all the products which are purchased.
  • Master data management ensures the presence of not more than a single product variant among the products supplied to the companies. This helps companies to have clarity in managing the details regarding what products belong to what companies.

Apart from those, here are a few additional benefits suppliers can get by having a prolific master data management system.

  • Master Data Management benefits suppliers by offering an optimized and consistent workflow that can eliminate data redundancy errors.
  • Master Data Management helps suppliers to prepare a better business model with respect to the information being managed for the benefit of the business.
  • With the presence of Master Data Management solutions, businesses can able to run on multiple platforms. Also, it gives the option of managing business data in the cloud.
  • Master Data Management removes data loss or data corruption problems during disasters or any unfortunate incidents among the suppliers, as it comes with efficient backup options.
  • Apart from boosting data quality, the Master Data Management solution helps suppliers to secure their data and make this accessed only from a single point.
  • By using cutting-edge methods, Master Data Management solution helps suppliers to manage their organization’s crucial data at best by removing all the inaccessible and unwanted data.
  • MDM helps larger companies and suppliers to manage their large volume of data by storing them in a single source. Accessing data from a single source strengthens data security.

4. Master Data Management Frameworks Benefits for All Businesses

Well, the above-listed are the Master Data Management benefits that enterprises, clients, and suppliers can enjoy. In addition, there are a few more common benefits a Master Data Management system can offer. Take a look,

  • Master Data Management solution is the best and most economical way of gaining ownership of existing and also new data.
  • Master Data Management solution helps businesses to easily adapt to the evolving market condition by providing the necessary agility according to their business needs.
  • Businesses are able to reuse high-quality data for better internal and external operations. This helps businesses in many ways, particularly in improving the efficiency of business workflow.
  • Master Data Management solution helps businesses to create and manage better contact with the end-user of customers. This helps businesses to know more about their end-user and makes them familiar with deals.
  • Creating, and managing the internal and external reports of an organization is much easier with the Master Data Management solution. Moreover, it helps businesses to keep their data according to the compliances.
  • Businesses can easily shift to a Data-as-a-service model with the presence of a good Master Data Management solution. Also, the solution allows business stakeholders to take a more precious decision during a critical situation with reliable and accurate data.
  • Having a good Master Data Management system with an efficient master data management framework helps businesses to modernize their data operations and to improve their data structure.

Are you interested in exploring more benefits of Master Data Management, read out List of Master Data Management Benefits – How MDM Helps Boost The Business that provides you with more benefits of implementing Master Data Management solution for your business.

How Master Data Management Frameworks Help Develop a Successful MDM Strategy?

Creating an efficient master data management strategy is a mandate for any business to achieve its data management goals and objectives.

At the same time, you need to make sure on developing your Master Data Management strategy according to your business need and goals, so that you can able leverage more from the master data management framework.

Here are the 6 steps to follow for creating a better master data management strategy for your business.

Step 1: Setting priorities

For running a successful business, you need to have perfectly defined hierarchies for your business system. Defining roles for people who hold the position of business leaders, IT staff and data stewards are important for a business, they should be well-defined roles while developing a Master Data Management solution. So that, businesses can able to leverage more from their Master Data Management solution.

Roles played by the people who create a strong Master Data Management program

Governance Committee (Business leaders)

Generally, the master data governance committee headed by the business leaders performs the operations of establishing rules, creating policies, and carries the document verification process.

Administrators (IT Staff)

Administrators often IT staff hold the post responsible for deploying and configuring the Master Data Management solution.

Data Stewards

Data stewards also known as data managers hold the responsibility of maintaining and managing the overall data handled inside the Master Data Management solution.

In addition, defining the hierarchies of your business will help them to unify your business workflow and to make unified decision-making when there is a crucial situation. Also, it ensures your overall business operations are carried out according to online governance regulations.

Step 2: Have a broad mindset

Configuring and deploying the master data solution effectively can’t be done overnight. It takes a significant amount of time and analysis depending upon the workflow of a business and the business hierarchies followed.

Implementing an enterprise-wide Master Data Management Solution is not going to be a piece of cake for business leaders. As it will have an impact on the entire business operation, it needs to be done carefully and partially over a set period.

This ensures your business will have lower risks if any unexpected changes or mishaps occur due to Master Data Management implementation. Also, business leaders should make sure the existing channels of their business receive the right resources before completing the projects. This allows all your efforts to be placed right to deliver better results.

According to the experts, it will take around 6 months on average for a company to have a successful configuration and deployment of the Master Data Management solution.

Step 3: Establishing better data governance

Many might confuse data governance and data management as similar and possess the same set of actions regarding data handling. They are closely related but that doesn’t mean data governance and data management are synonymous. Both may term as twins but does different works.

Modern businesses are experiencing a lot of regulations and compliance policies set by government bodies. So, businesses need to integrate all their business operations and requirements along with the process of data collection, organizing, and data optimizing. This ensures the business runs smoothly and effectively.

Step 4: Always be customer-centric

These days customer data keep evolving, so to keep up with the phase your MDM strategy should be narrated accordingly. Your Master Data Management solution should integrate with consumer data seamlessly to build a strong customer relationship.

Once you build a strong relationship with customers, you can easily improve your product sales rate and speed up your business growth. Here are the few vital aspects you need to concrete for building effective master data management frameworks for your business.

  • Whether all my customer profiles are consolidated?
  • Whether all the customer profiles are perfectly incorporated with support inquiries, payment details, product warranty details and so?
  • Whether customer activities are their interest reflects on their social media.

Step 5: Select and configure the right Master Data Management solution

Having the right Master Data Management solution for your business is essential for leveraging more quality data and achieving better efficiency and effectiveness in the business process. To make sure you have picked the right Master Data Management software for your business, you need to ensure you follow the right approach in Master Data Management selection.

Before selecting make sure the below-listed factors are accomplished by the chosen Master Data Management software.

  • MDM solutions should offer a ready-to-run platform where business leaders can carry out master data governance easily and effectively across channels, platforms, and so on.
  • It should allow its users to access the master data easily and to carry out the data updating process effectively across the enterprise landscape.
  • The MDM solution should support seamless integration to 3rd party products and services. Also, make sure the solution empowers businesses to reuse the data models to achieve better efficiency.
  • The software should enable its users to carry out complex data analysis operations with ease.
  • The solution must be agile and scalable. So that it will comply with the growth of your business.

Step 6: Train your employees

To run a successful business by complying with the rules and terms of regulation, you need to stay focused and train all your workers on how customer data is handled and how it can be shared safely without overshadowing privacy policy.

For better training, you can conduct a workshop or seminars for your workforce at regular intervals. This allows your team and company to accelerate the digital revolution and also exceed the expectation of beating your business data-driven digital competitors.

Step 7: Monitoring & updating after deploying the Master Data Management solution

Many business leaders think deploying a Master Data Management solution with an effective master data management framework is enough. But it’s not like that, a master data management solution is not a singular event. To leverage more from the Master Data Management system, your strategy should have a regular and more synchronized update.

This ensures your business receives more accurate and up-to-date information. Also, you can avoid data discrepancies and maintain your data quality consistently.

If you want to define the right Master Data Management strategy for your critical business data, read out How to Create Master Data Management Strategy in 2023.

Conclusion

An organization that sticks with the best Master Data Management practices along with effective Master Data Management strategies can maximize the outcome of having high-quality data. Having a good master data management solution is like having a fundamental element in your enterprise structure.

Master Data Management solution acts as a key decision-maker for any business that consistently focuses on improving its business value. Overall, having a good Master Data Management solution helps businesses to achieve operational excellence.

PIM Cost Calculator

Wondering about the investment involved in implementing a PIM solution? Get an estimate to plan your budget effectively with our PIM Cost Calculator.