Centralizing 100K+ Lighting Products Across 300+
Vendors with PIM

Problem Statement

The client received product information, inventory updates, and pricing data from hundreds of vendors in different file formats and structures. Product information was managed across spreadsheets, legacy systems, and Magento, creating fragmented processes and making it difficult to maintain a consistent, complete, and reliable product record.

As the product catalog and vendor network expanded, the client needed a centralized product data platform that could consolidate incoming vendor data, standardize it, enrich product information, and distribute accurate product content to its eCommerce store and marketplaces.

Key Challenges

• Inconsistent Vendor Data

  More than 300 vendors supplied product, inventory, and pricing information using different Excel files, structures, attributes, and formats.

• Fragmented Product Information

  Product data was spread across spreadsheets and legacy systems, preventing the organization from maintaining a unified source of product information.

• Limited Scalability of Magento

  Magento was being used to manage and publish large volumes of product information but was not designed to act as the central data-management layer for complex incoming vendor data.

• Poor Product Data Quality

  Incomplete and inconsistent information affected the quality of product content available to customers and made buying decisions more difficult.

• Manual Data Management

  Teams relied heavily on manual processes for consolidating, enriching, validating, and preparing product information for publication.

Solution Implemented

Credencys implemented a centralized PIM and DAM solution using Pimcore to consolidate product data and digital assets while automating the processing of incoming vendor information. Key solution components included:

• Centralized Product Information Management : Implemented PIM to create a single source for product information, inventory updates, and pricing data across 100K+ products.

• Automated Vendor Data Mapping: Developed automated data mappers to align incoming product, inventory, and pricing information from 300+ vendors with standardized product structures in Pimcore.

• Product Data Modeling : Established data models to standardize vendor information and improve the consistency and completeness of product records.

• Digital Asset Management : Implemented DAM to centrally organize product images, videos, documents, graphics, and other digital assets.

• Product Enrichment Workflows : Created structured workflows for data addition, enrichment, review, and approval, helping teams maintain higher-quality product information.

• Data Quality & Cleansing Rules : Configured cleansing and validation rules to help ensure that accurate and complete product information reaches downstream channels.

• Enterprise & Commerce Integrations : Integrated Pimcore with the client's ERP, Magento eCommerce platform, reporting environment, and marketplace capabilities, enabling product data to flow consistently across the ecosystem.

Business Impact

• Improved Product Data Quality

  Standardized data models, automated mappings, enrichment workflows, and cleansing rules helped improve the consistency and completeness of product information.

• Single Source of Product Truth

  Product information, pricing, inventory updates, and associated digital assets could be managed through a centralized product data environment.

• Simplified Vendor Data Management

  The organization gained a scalable way to process product information arriving from more than 300 vendors instead of relying primarily on fragmented manual processes.

• Streamlined Product Data Operations

  Centralized management reduced the operational complexity involved in consolidating, enriching, maintaining, and distributing information for more than 100K products.

• Consistent Multichannel Distribution

  Integration with Magento and marketplace capabilities enabled standardized product information to be prepared and distributed across digital sales channels.

• Connected Data Ecosystem

  Integration with ERP, reporting systems, commerce, and marketplace capabilities helped keep critical product, pricing, and inventory information connected across systems.